Seton Hill Google Storage Limit Policy

Google has changed its policy from offering unlimited content storage to providing a limited amount shared as a pool across organizations using Google Workspaces. To comply with our Seton Hill University Google contract, SHU IT has implemented policy changes enforcing the new storage limit of 100 GB per user account.

What counts toward the Storage limit?

Storage is shared across the organization, and the content counted towards the limit includes, but is not limited to, files in Google Drive, Gmail, and Google Photos.

How much Storage will I have?

All Student Google accounts will have a maximum storage capacity of 100 GB.

How much Storage am I using?

To identify how much storage your Seton Hill Google account is using, do one of the following:

Browser

1. Navigate to Google Drive and log in with the SHU Google account.

2. Look for the cloud icon (Storage) in the lower left corner of the menu

3. The number next to the cloud icon displays how much storage is used

4.  If a number does not immediately appear, refresh the page and wait a few seconds as it tabulates

Mobile app (iOS or Android)

1. Open the Google Drive app and log in with the SHU Google account

2. Tap the menu icon (three horizontal line stack)

3. At the bottom of the menu the amount of storage used is displayed

Exceeding Storage Limits in Google Accounts

When your SHU Google Account is over the maximum storage limit, it means:

• You can’t upload new files or images to Google Drive

• You can’t back up any photos and videos to Google Photos

• Your ability to send and receive email in Gmail can be impacted

• You can’t create new files in collaborative content creation apps like Google Docs, Sheets, Slides, Drawings, Forms, ect

• Until you reduce your storage usage, nobody can edit or copy your affected files

Note: You can still sign into and access your Google Account to view any data

Troubleshooting

Common reasons for exceeding storage limits include syncing your Google Drive with large local folders such as your Downloads folder, storing high-resolution media files like videos or photos, or backing up entire projects or datasets without considering size. Regularly reviewing and organizing your files can help avoid reaching the storage limit.